Software Usage and Software Asset Management Project Readiness Kit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • How does your software determine if a customer has a valid subscription to your product?
  • Which mix of licensing options will best fit your verified usage requirements and projected future demand?
  • Why would a consulting organization get into the business of creating its own software products?
  • Key Features:

    • Comprehensive set of 1543 prioritized Software Usage requirements.
    • Extensive coverage of 131 Software Usage topic scopes.
    • In-depth analysis of 131 Software Usage step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 131 Software Usage case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Cost Optimization, Project Management Software, Virtual Asset Management, Software Usage, License Management, ITAM Software, System Customization, SAM Policy, Market Analysis Tools, Cost Allocation, Information Technology, Software Deployment, Vendor Audits, Infrastructure Asset Management, Vendor Negotiations, Patch Support, Tracking Compliance, It Like, Licensing Metrics, Software Inventory, Cost Reduction, License Fees, Software Licensing, Asset Auditing, Flowchart Software, Software Portfolios, Asset Finance, Contract Reviews, Contract Management, Asset Tagging, Licensing Specialist, Software Purchases, License Compliance Tools, Supply Chain Management, Risk Assessment, Supplier Service Compliance, Software Updates, Asset Rationalization, License Optimization, License Agreements, Contract Negotiation, License Usage, SAM Tools, License Cost Management, Asset Management Program, Contract Expiration, License Entitlements, Software Consolidation, Obsolete Software, License Governance, Software Compliance, Asset Optimization Software, Software Expiration, Hardware Assets, Software Compliance Training, Virtualization Software, Risk Tolerance Levels, Software Asset Management, Software Evaluation, Revenue Leakage, Asset Optimization, Future Prospects, Vendor Contracts, Expense Software, License Transfers, Incident Management, Asset Compliance, Asset Tracking, License Metering, License Renewals, License Reconciliation, Asset Ownership, License Audits, Renewal Tracking, Software Maintenance, License Revocation, Asset Upgrades, License Tracking Tools, Virtual Machine Licensing, Data Driven Decision Making, Software Upgrades, Asset Lifecycle, Risk Management, SaaS Subscriptions, Audit Preparation, Mobile Device Management, AM Tools, Service History Management, IT Asset Management, Capacity Management Tools, Software Documentation, Software Expiry, Software Replacements, Contract Renewal, Cloud Licensing, Change Management Model, Usage Monitoring, Software Procurement, License Management System, Risk Management Service Asset Management, Online Safety, Software Contracts, Software Lifecycle, ERP Management Experience, Asset Identification Tags, Maintenance Contracts, Asset Management Strategy, Vendor Management, Disaster Recovery, Inventory Analysis, ITAM Integration, License Support, Staffing Considerations, ITSM, Asset Retirement, Compliance Review, Asset Discovery, License Tracking, Asset Disposal, Application Packaging, Software Budgeting, Hardware Asset Management, End Of Life Software, License Compliance, Compliance Reporting, License Migration, Software Applications, Software Retirement, Secure Software Management, Strategic Enhancement, Asset Valuation

    Software Usage Assessment Project Readiness Kit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Software Usage

    The software checks the customer′s subscription status through a database or licensing system.

    1. Product Activation: Using unique product keys or license codes to verify a customer′s subscription, ensuring compliance and preventing unauthorized use.

    2. Usage Monitoring: Tracking and analyzing software usage data to identify any discrepancies or misuse of licenses, allowing for proper license management.

    3. License Audit: Conducting periodic audits to validate the number of active subscriptions and identify any misuse or overuse of licenses.

    4. Automatic Renewals: Implementing automatic subscription renewals to ensure uninterrupted access to the product and avoid any potential non-compliance issues.

    5. License Management Tools: Utilizing software tools to manage and monitor all license-related data, making it easier to track valid subscriptions and identify potential issues.

    6. Customer Verification: Verifying customer information at the time of purchase to ensure the buyer is eligible for the product and has a valid subscription.

    7. Subscription Tracking: Keeping track of subscription start and end dates, as well as any upgrades or downgrades, to avoid subscription lapses and maintain compliance.

    8. Automated Notifications: Setting up automated notifications to inform customers about their subscription status, providing them with a chance to renew or upgrade if needed.

    9. Integration with ITSM: Integrating software asset management processes with IT service management systems for better control and tracking of software usage and subscriptions.

    10. Vendor Management: Maintaining strong relationships with software vendors to stay updated on subscription changes, negotiate better rates, and resolve any issues related to licensing.

    CONTROL QUESTION: How does the software determine if a customer has a valid subscription to the product?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    In 10 years, our software will be the leading provider in subscription management for all types of software products. We will have a robust system that uses advanced artificial intelligence and machine learning algorithms to accurately determine if a customer has a valid subscription to our product.

    Our software will be seamlessly integrated with all major payment platforms and will constantly monitor subscription status, automatically renewing or canceling subscriptions as needed. It will also track usage patterns and provide insights to our clients on how to optimize their subscription models for maximum revenue.

    Furthermore, our software will have a user-friendly interface that allows customers to easily manage their subscriptions and make changes in real-time. This will result in higher customer satisfaction and retention rates for our clients.

    With our software, companies will no longer have to worry about losing revenue due to subscription errors or fraud. Our goal is to revolutionize the way software subscriptions are managed, setting the standard for the industry and helping businesses thrive in the ever-growing subscription market.

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    Software Usage Case Study/Use Case example – How to use:


    Our client, a software company, provides a subscription-based product to its customers. The company offers various features and services through this product, which is accessed by customers through a login ID and password. However, the management of the company has noticed a high number of unauthorized users accessing their product, which has led to loss of revenue. They have also observed that some customers continue to use the product even after their subscription has expired. This has raised concerns about the effectiveness and accuracy of their system in determining valid subscriptions.

    Consulting Methodology:

    To address the client′s concerns and provide a solution to their problem, our consulting team followed the following methodology:

    1. Literature Review: Our team conducted research on customer subscription management systems, evaluated different methods and techniques used by other software companies, and studied customer behavior and usage patterns related to subscription-based products.

    2. Data Collection and Analysis: We collected data from the company′s customer database, including subscription information, user logs, and transaction records. The data was then analyzed to identify any patterns or anomalies related to unauthorized access and expired subscriptions.

    3. Interviews: We conducted interviews with the company′s IT team, customer service team, and key stakeholders to understand the current subscription management system, identify any gaps or inefficiencies, and gather feedback and suggestions for improvement.

    4. System Evaluation: Our team evaluated the company′s existing subscription management system, including the process of issuing and managing login credentials, verifying subscriptions, and disabling access for expired subscriptions.

    5. Solution Design: Based on our research and analysis, we proposed a solution design that would address the issues identified and improve the accuracy and effectiveness of the company′s subscription management system.


    1. Executive Summary: A report summarizing our findings, recommendations, and implementation plan.

    2. Solution Design: A detailed document outlining the proposed solution design, along with the associated costs and implementation timeline.

    3. Data Analysis Report: A report presenting the results of our data analysis, including insights and recommendations.

    4. Training Materials: We provided training materials for the IT team and customer service team to ensure a smooth implementation and adoption of the proposed solution.

    Implementation Challenges:

    1. Resistance to Change: The implementation of a new system can often face resistance from employees who are accustomed to the existing processes. To address this, we conducted training sessions and shared the benefits of the proposed solution with all stakeholders.

    2. Limited Resources: The company had a limited budget and resources to implement the new solution, which required us to carefully prioritize and plan the implementation process.


    1. Reduction in Unauthorized Access: One of the key performance indicators (KPIs) for our solution was to reduce the number of unauthorized or fraudulent logins to the product.

    2. Improved Subscription Management: The solution aimed to improve the accuracy and efficiency of subscription management, leading to a decrease in the number of expired subscriptions or customers accessing the product beyond their subscription period.

    3. Increase in Revenue: An improvement in the accuracy of subscription management would lead to an increase in revenue for the company.

    Management Considerations:

    1. Cost vs. Benefit Analysis: The proposed solution required a significant investment from the company. Therefore, it was crucial for the management to consider the costs and benefits of the solution before giving the go-ahead for implementation.

    2. User Experience: As the proposed solution would affect the login and access process for customers, it was crucial to consider the impact on the user experience.

    3. Data Privacy: Implementing the solution would require access to sensitive customer data, so it was essential to ensure compliance with data privacy laws and regulations.


    Using our consulting methodology, we were able to identify the root cause of the client′s problem and design a solution that improved the accuracy and effectiveness of their subscription management system. Our solution design focused on reducing unauthorized access, improving subscription management, and increasing revenue for the company. Through careful planning and addressing implementation challenges, we were able to successfully implement the proposed solution, leading to tangible results and improved customer satisfaction.

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