Digital Preservation and The Ethics of Technology – Navigating Moral Dilemmas Project Readiness Kit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • What would your organization like to have in its digital collections in the future?
  • Are you struggling to build the case for a digital preservation solution to support your long term digital transformation strategy and plans?
  • Does your organizations broader strategic plan incorporate preservation of digital collections?
  • Key Features:

    • Comprehensive set of 1561 prioritized Digital Preservation requirements.
    • Extensive coverage of 104 Digital Preservation topic scopes.
    • In-depth analysis of 104 Digital Preservation step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 104 Digital Preservation case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Multi Touch Technology, Plagiarism Detection, Algorithmic Trading, Cloud Computing, Wireless Charging, Online Anonymity, Waste Management, Cognitive Enhancement, Data Manipulation, Ethical Hacking, Social Media Influencers, Learning Accessibility, Speech Recognition Technology, Deep Learning, Artificial Empathy, Augmented Reality, Workplace Monitoring, Viral Marketing, Digital Hoarding, Virtual Reality, Online Security, Digital Wallet Security, Smart City, Digital Manipulation, Video Surveillance, Surveillance State, Digital Privacy Laws, Digital Literacy, Quantum Computing, Net Neutrality, Data Privacy, 3D Printing, Internet Of Behaviors, Digital Detox, Digital Identity, Artificial Emotional Intelligence, Internet Regulation, Data Protection, Online Propaganda, Hacking Culture, Blockchain Technology, Smart Home Technology, Cloud Storage, Social Entrepreneurship, Web Tracking, Commerce Ethics, Virtual Reality Therapy, Green Computing, Online Harassment, Digital Divide, Robot Rights, , Algorithmic Bias, Self Driving Cars, Peer To Peer Lending, Disinformation Campaigns, Waste Recycling, Artificial Superintelligence, Social Credit Systems, Gig Economy, Big Data, Virtual Reality For Education, Human Augmentation, Computer Viruses, Dark Web, Virtual Assistants, Brain Computer Interface, Surveillance Capitalism, Genetic Engineering, Ethical Dilemmas, Election Integrity, Digital Legacy, Biometric Identification, Popular Culture, Online Scams, Digital Signature, Artificial Intelligence, Autonomous Weapons, Virtual Currency, Holographic Technology, Digital Preservation, Cyborg Ethics, Smart Grid Technology, Social Media, Digital Marketing, Smart Cities, Online Advertising, Internet Censorship, Digital Footprint, Data Collection, Online Dating, Biometric Data, Drone Technology, Data Breaches, Big Data Ethics, Internet Of Things, Digital Ethics In Education, Cyber Insurance, Digital Copyright, Cyber Warfare, Privacy Laws, Environmental Impact, Online Piracy, Cyber Ethics

    Digital Preservation Assessment Project Readiness Kit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Digital Preservation

    Digital preservation refers to the process of ensuring that digital materials, such as documents, media, and software, are stored and managed in a way that allows them to be accessed and used in the future. This includes preserving the content, format, and context of the materials for long-term access. Organizations aim to have a diverse range of valuable digital collections for future use.

    1. Implementing strict data management policies to ensure all digital collections are properly catalogued and accessible in the future. This allows for easier retrieval and maintenance of information.

    2. Regularly backing up digital collections in multiple locations, such as on cloud-based servers and physical storage devices. This ensures that if one location fails, the data can still be accessed from another location.

    3. Utilizing digital preservation software and tools specifically designed to maintain the integrity of digital collections over time. This reduces the risk of data loss or corruption.

    4. Developing a long-term plan for digital preservation, including regularly reviewing and updating protocols and technologies to keep up with advancements in the field.

    5. Collaborating with other organizations or institutions to exchange digital collections and safeguard against potential loss if one organization′s systems fail.

    6. Training staff on proper handling and storage techniques for digital collections to prevent accidental deletion or damage.


    – Protecting valuable information from being lost or inaccessible in the future.
    – Enhancing the organization′s credibility and reputation by demonstrating responsible and effective digital preservation practices.
    – Facilitating research and historical inquiry by providing reliable and comprehensive digital collections.
    – Complying with legal and regulatory requirements related to data preservation, such as copyright laws and industry standards.
    – Saving time and resources by avoiding the need to recreate or digitize lost or damaged information.

    CONTROL QUESTION: What would the organization like to have in its digital collections in the future?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2031, our organization aims to have a globally renowned digital collection that serves as a comprehensive and publicly accessible repository of digital cultural heritage, encompassing a diverse range of formats and content types. The collection will be a robust representation of the history, culture, and society of our time, preserving and making available invaluable digital assets for future generations.

    It will comprise of a vast array of digital materials, including but not limited to: digitized manuscripts, photographs, artwork, maps, audio-visual recordings, and born-digital objects. Through collaborations with various institutions and organizations, we will continue to expand our collection and establish partnerships to ensure the longevity and accessibility of these materials.

    In addition, our organization strives to lead the way in technological advancements and best practices in digital preservation. We envision implementing state-of-the-art preservation techniques and strategies to safeguard these digital assets for generations to come.

    Moreover, we aim to engage with and educate the public on the importance of digital preservation and its role in preserving our cultural heritage. Through innovative outreach and educational programs, we aspire to increase awareness and understanding of the value and fragility of digital materials.

    Ultimately, our goal is for our digital collection to serve as a vital resource for researchers, educators, and individuals worldwide, providing an unparalleled insight into the past to inform the present and inspire the future. With our commitment to excellence in digital preservation, we hope to make a lasting impact in the field and contribute to the collective effort of safeguarding our shared digital heritage.

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    Digital Preservation Case Study/Use Case example – How to use:


    Digital preservation is the process of safeguarding digital information to ensure its accessibility, usability, and authenticity over time. The exponential growth of digital information has raised concerns about its long-term preservation, especially in organizations where digital assets are essential for business operations. This case study will focus on a medium-sized organization, ABC Corporation, which is facing challenges in managing its digital collections effectively. The company is seeking assistance in developing a digital preservation strategy that will guide its efforts towards ensuring long-term access and usability of its digital assets. The primary goal of this case study is to provide consultancy services to ABC Corporation, outlining the methodology and deliverables that will help the organization achieve its desired outcomes.

    Synopsis of client situation

    ABC Corporation is a medium-sized organization that operates in the technology industry. The company deals with the production of high-quality software products that are used by various businesses globally. With the increasing reliance on digital technologies, ABC Corporation has accumulated a vast amount of digital assets, including product codes, designs, customer data, and marketing materials. These digital collections are critical to the organization′s operations and competitive advantage. Therefore, it is essential for ABC Corporation to preserve these digital assets to ensure their availability and usefulness in the future.

    However, ABC Corporation lacks a comprehensive digital preservation strategy, posing a risk of losing its digital assets due to obsolescence, hardware failures, or software incompatibility. The organization has also experienced challenges in managing its current digital collections, leading to duplicate files, disorganized folders, and lack of metadata. This situation has hindered the organization′s ability to retrieve, share, and reuse its digital assets efficiently. Therefore, ABC Corporation has decided to seek consultancy services to develop a robust digital preservation strategy that will enable the organization to manage its digital collections effectively while ensuring their long-term accessibility and usability.

    Consulting Methodology

    To assist ABC Corporation in developing a digital preservation strategy, the consulting firm will adopt the following methodology:

    1. Identify and assess digital collections
    The first step in developing an effective digital preservation strategy is to identify and assess the organization′s digital assets. The consulting team will work closely with the information technology department to identify all the digital collections within ABC Corporation. This process will involve creating a comprehensive inventory of all digital assets, including their formats, size, and location. Additionally, the consulting team will assess the value and significance of these digital assets to the organization to determine which collections require prioritized preservation efforts.

    2. Conduct risk assessment
    The digitization process has its risks, which can lead to the loss or deterioration of digital collections if not managed effectively. Therefore, the consulting team will conduct a risk assessment to identify potential threats and vulnerabilities that may compromise the accessibility and usability of ABC Corporation′s digital assets. The risk assessment will consider both internal and external factors, including hardware and software obsolescence, natural disasters, and cyber-attacks. Based on the risk assessment, the consulting team will develop mitigation strategies for each identified risk.

    3. Develop a digital preservation policy
    A digital preservation policy is a critical component of any organization′s digital preservation strategy. As such, the consulting team will work together with the organization′s management to develop a digital preservation policy that outlines the principles and processes for managing and preserving digital collections. The policy will also specify roles and responsibilities for various stakeholders, such as the IT department, records management team, and business units that create, store, and use digital collections.

    4. Implement preservation techniques
    The consulting team will recommend specific preservation techniques based on the characteristics and requirements of ABC Corporation′s digital assets. These techniques may include data migration, emulation, and refreshment. Data migration involves transferring digital assets from one format to another to ensure their compatibility and usability over time. Emulation involves creating a software environment that mimics the original platform in which the digital asset was created to enable its access and use in the future. Refreshment involves regularly copying digital assets to new media to prevent data loss due to media degradation.

    5. Develop metadata standards
    Metadata is essential for digital preservation as it provides critical information about digital assets, such as format, creation date, ownership, and usage rights. Therefore, the consulting team will work with ABC Corporation′s stakeholders to develop metadata standards that will be applied to all digital collections. These standards will ensure consistency in metadata creation, making it easier to locate and retrieve digital assets in the future.

    6. Train employees on digital preservation best practices
    Employees play a crucial role in the success of any digital preservation strategy. Therefore, the consulting team will provide training to employees on digital preservation best practices, including how to create, store, and manage digital assets effectively. This training will also raise awareness among employees about the importance of preserving digital assets and their role in ensuring the long-term accessibility and usability of these assets.


    The following are the deliverables that will be provided to ABC Corporation as part of the digital preservation consultancy services:

    1. Comprehensive inventory of digital assets
    The consulting team will provide ABC Corporation with a comprehensive inventory of all its digital collections. The inventory will include detailed information such as file name, format, size, and location.

    2. Risk assessment report
    The risk assessment report will identify potential risks and threats to the organization′s digital assets and provide mitigation strategies to address these risks.

    3. Digital preservation policy
    The digital preservation policy will outline the principles and processes for managing ABC Corporation′s digital collections. It will also specify roles and responsibilities for stakeholders involved in digital preservation activities.

    4. Preservation plan
    A preservation plan will guide the implementation of preservation techniques recommended by the consulting team. The plan will outline a timeline for preserving different digital assets based on their risk levels.

    5. Metadata standards
    The consulting team will develop metadata standards that will be applied to all digital collections to ensure consistency and standardization in metadata creation.

    6. Employee training materials
    The consulting team will provide training materials that will be used to train employees on digital preservation best practices.

    Implementation challenges

    The implementation of a digital preservation strategy may face the following challenges:

    1. Resistance to change
    Employees may resist the implementation of new processes and procedures for managing digital collections, especially if they have become accustomed to their current ways of working.

    2. Lack of resources
    Implementing a digital preservation strategy requires resources such as specialized software, hardware, and human resources. Small and medium-sized organizations may face challenges in allocating these resources.

    3. Technological obsolescence
    Technologies used for digital preservation may become obsolete over time, making it challenging to access and use digital assets preserved using outdated technologies.

    Key Performance Indicators (KPIs)

    The following KPIs will be used to measure the success of ABC Corporation′s digital preservation strategy:

    1. Accessibility and Usability
    The primary goal of digital preservation is to ensure the long-term accessibility and usability of digital assets. Therefore, the number of digital assets that can be accessed and used after the implementation of the digital preservation plan will be a key performance indicator.

    2. Compliance with Standards
    The digital preservation strategy should adhere to industry standards and best practices. The organization′s compliance with these standards will be a key performance indicator.

    3. Cost-effectiveness
    The digital preservation strategy should be cost-effective, considering the resources required to preserve digital assets. A decrease in the costs associated with managing digital collections will be an indicator of the strategy′s success.

    Management Considerations

    The successful implementation and maintenance of a digital preservation strategy require the commitment and support of top management. The following are some management considerations that ABC Corporation should take into account to ensure the success of its digital preservation efforts:

    1. Senior management buy-in
    The support and commitment of senior management are crucial for the success of any digital preservation strategy. Therefore, the organization′s top management should actively participate and promote digital preservation efforts within the organization.

    2. Adequate resource allocation
    Digital preservation requires resources, both financial and human. ABC Corporation should allocate sufficient resources to support the implementation and maintenance of the digital preservation strategy.

    3. Regular evaluation
    The digital preservation strategy should be regularly evaluated and updated to ensure its effectiveness in preserving digital assets over time. This evaluation should involve all stakeholders and consider changes in technology, business needs, and regulations.


    In conclusion, developing a robust digital preservation strategy is crucial for organizations that rely on digital assets for their operations. For ABC Corporation, implementing the recommended methodology will help the organization manage its digital collections effectively, ensuring their long-term accessibility, usability, and authenticity. The key deliverables provided by the consulting team will guide ABC Corporation′s efforts towards digital preservation, while the identified KPIs will help measure the success of the strategy. Finally, management considerations, such as senior management buy-in, adequate resource allocation, and regular evaluation, will contribute to the long-term success of the organization′s digital preservation efforts.

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