Controlling the project scope is the a project management activity of monitoring the status of the project, finding whether the deliverables meet documented requirements, and managing changes to project scope baseline, often, adding these extras will cause the project duration to be extended, resulting in missed deadlines and increased costs, leading to erosion of margin on the project and potentially customer dissatisfaction and loss of credibility due to late delivery, besides, almost certainly, the project plan will change throughout the IT implementation. And also, having the baseline provides the foundation to understand which steps can be moved and the risks and costs involved — allowing stakeholders to make well-informed project decisions.
Scope creep is a tendency for a project to grow or change in unexpected ways, which often increases the time frame, resources and cost to complete the project, project scope management is defined as the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. In addition, it is seen as a binding agreement between the client and project team describing the project scope, deliverables, assumptions and limitations to the project.
Custom software development project management starts with detailed planning in advance to ensure that you get all the features that your business needs, clearly defining what is in and out of scope prevents the risk of misunderstanding at a later point in the project that may lead to emerging issues and change requests. Of course, defining a project scope is one of the most challenging aspects of beginning a new project because the only thing you can know for certain is that the project will change.
When a change is requested that was listed as out of scope in a project charter, the project may require significant analysis and a reset of schedule, cost and contract terms, pretend that your project is over budget, and in order to ensure project success, you need to find a way to cut expenses. In the meantime, your project can be subject to scope-creep unless you are careful to identify a scope that is very specific and well defined.
Requirements management helps suppliers and customers understand and agree what is needed and to avoid wasting time, resources, and effort, one project might be deemed a success if it adheres to the planned timeline, another if it stays within its initial budget, and still another if it avoids scope creep. By the way, to avoid the growth of unexpected features, invest in an extended discovery phase before jumping into development for open-ended projects.
Most of the time, the software project missed the scope and fall in scope creep dilemma without any notice, and without the alignment with the software scope which turns the project and software to be unsuccessful. So then, while determining which features will have to be developed and saying no to avoid feature creep falls primarily to product managers it is important for everyone involved with a product (from development to marketing) to understand feature creep and its consequences.
If it is a small project and the project manager is also responsible for delivering the project, one or one has a lot more leverage, the scope management plan is a component of the project management plan that tells how scope will have to be identified, managed and controlled, otherwise, without resolving akin issues, the software engineers will continue working in silos and there will have to be a widening gap between your expectations and the actual deliverables.
Since customer will review the deliverables as soon as ready, before the project deadline closes, as a project is underway, you will find that you need to change some things or your client might request a few modifications, singularly, thus, project failure can be avoided by better project planning and proper control methods.
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